KRS Law Firm
Business Setup in Poland for UAE and Saudi Citizens
Are you a citizen of Saudi Arabia or the United Arab Emirates planning to establish a company in Poland?
We provide a detailed overview of the legal process involved in setting up and operating a business in Poland – from selecting the appropriate legal structure to ensuring full legal and accounting compliance.
Considering company formation in Poland as a UAE or Saudi national?
Poland offers a stable legal environment, no requirement for a local partner, and the possibility of fully registering a company from abroad.
This guide provides a step-by-step explanation of the process of establishing and operating a business in Poland – from selecting the optimal legal structure to ensuring full legal and accounting support.
Starting a business in Poland by citizens of Middle Eastern countries – in particular Saudi Arabia and the United Arab Emirates – is a strategic step that opens the door to one of the most dynamic markets in Central Europe.
As a member of the European Union, Poland offers a friendly and stable legal, economic, and tax environment for foreign investors.
- Poland provides a predictable and secure legal framework
- Access to one of the most dynamic markets in Europe
Poland, in the context of its intensifying trade relations with the Middle East, provides state-of-the-art port, logistics, and transcontinental infrastructure, conducive to the development of international trade and e-commerce.
Polish law allows citizens of Saudi Arabia and the United Arab Emirates to undertake and conduct business activity in two primary legal forms.
The first option is a sole proprietorship, which is available exclusively to individuals with a strong legal connection to Poland—such as those holding a permanent residence permit, EU long-term resident status, or a residence card.
The second option is conducting business through commercial law companies—such as a limited partnership (spółka komandytowa), a limited joint-stock partnership (spółka komandytowo-akcyjna), a limited liability company (spółka z ograniczoną odpowiedzialnością), a simple joint-stock company (prosta spółka akcyjna), or a joint-stock company (spółka akcyjna)—which may be established and operated by foreign nationals without the need for Polish citizenship, a residence permit, or domicile within the territory of the Republic of Poland.
Company registration is also possible from abroad through an authorized representative, which significantly facilitates the commencement of business operations.
Moreover, unlike in many other countries, Poland does not impose a requirement to have a local partner, which means that a citizen of Saudi Arabia or the United Arab Emirates may act as the sole shareholder and the sole member of the management board of the company.
The KRS Law Firm offers end-to-end legal assistance in the process of establishing and managing companies in Poland for nationals of Saudi Arabia and the United Arab Emirates.
At the initial stage, the KRS Law Firm analyzes the needs of the company and recommends the most suitable legal form, taking into account the client’s individual business objectives and the anticipated scale of operations. The Firm then advises on the selection of the appropriate PKD code (Polish Classification of Business Activity), which officially defines the type of business activity the company will engage in.
KRS also assists in determining how the shareholding structure will be organized, who will represent the company externally and in what manner, how decisions will be made, and what the amount of share capital should be (as its minimum value depends on the chosen legal form). At this stage, the Firm also supports clients in establishing the company’s registered office in Poland—whether by entering into a lease or lending agreement, or by selecting a virtual office that meets the legal requirements for company registration.
Company Registration Documents
As part of its legal services, the KRS Law Firm prepares all necessary documentation required for company registration, including among others: the articles of association, the list of shareholders, and management board declarations. To ensure full clarity and understanding, all documents can be prepared in bilingual versions—Polish-English or Polish-Arabic—depending on the client’s preference. This ensures that the company’s shareholders fully understand what they are signing, and that the entire process proceeds smoothly and transparently, without the risk of language-related misunderstandings.
Company Formation
The company’s articles of association must be executed in Poland before a notary in the form of a notarial deed. Importantly, it is also possible for such a deed to be signed by an authorized representative, without the client’s physical presence in Poland. For this purpose, the KRS Law Firm prepares the necessary powers of attorney, which the future founder(s) sign before a notary in their home country.
The Firm then assists in obtaining an apostille for these documents—a special certificate confirming the authenticity of the signature, seal, and form of the document, required for the use of official documents abroad. Once the documents are received and translated into Polish by a sworn translator, the Firm proceeds, on behalf of the client, to conclude the notarial deed of incorporation, thereby effectively establishing the company.
Company Registration
The KRS Law Firm then undertakes all actions necessary to register the company with the National Court Register (Krajowy Rejestr Sądowy, KRS). Using the PRS system (Court Registers Portal) – the official platform of the Ministry of Justice – the Firm submits the application for company registration along with all required documents.
The Firm supervises the entire registration process, closely monitoring the proceedings until completion. Upon issuance of the registration decision by the registry court, the company receives:
- KRS number – the company’s identification number in the National Court Register, confirming its legal existence as a legal entity in Poland;
- NIP (Tax Identification Number) – required for tax settlements and issuing invoices;
- REGON number – assigned in the register of national economic entities maintained by the Central Statistical Office, used for statistical and administrative purposes.
Post-Registration Procedures
After the company is registered, the KRS Law Firm handles all statutory filings required under Polish law, including, among others, the submission of beneficial ownership information to the Central Register of Beneficial Owners (CRBR)—a special register maintained by the Ministry of Finance that discloses natural persons who exercise direct or indirect control over the company.
The Firm also assists in obtaining a qualified electronic signature, which is extremely useful in the day-to-day operations of the company. It enables the signing of official documents, execution of contracts remotely, and submission of financial statements. Having an electronic signature significantly streamlines and facilitates business management, especially for shareholders or board members residing outside of Poland.
Company Bank Account
The Firm also assists in opening a corporate bank account in Poland, which is a mandatory element for any active business entity. In practice, many banks require the personal presence of a board member or shareholder when opening an account. However, as in the case of company formation, the KRS Law Firm can carry out the necessary actions on behalf of the newly established company based on a notarial power of attorney.
Once the account is opened, the Firm registers it with the relevant Tax Office. This step is crucial, as only registered accounts appear on the so-called White List of VAT Payers—an official register of bank accounts maintained by the Ministry of Finance. If the account is not listed, the company’s contractors may not be able to make payments without facing potential tax consequences.
Comprehensive Accounting Services
The KRS Law Firm also provides full accounting services for the company. This includes advising on the most advantageous tax regime tailored to the nature and scale of the planned business activity.
After the company is registered, the Firm files all required tax registration forms with the Tax Office and, if applicable, registers the company as a social security contribution payer with the Social Insurance Institution (ZUS).
As part of ongoing accounting services, the Firm maintains full accounting books in accordance with the Polish Accounting Act and keeps VAT purchase and sales records. It also prepares and submits all legally required tax declarations, periodic balance sheets, and annual financial statements. In addition, it handles tax payments and payroll-related settlements, including preparing payroll lists, PIT-11 tax declarations, and maintaining employee personnel files if the company employs staff.
The Firm maintains ongoing communication with the relevant authorities, such as the Tax Office, Social Insurance Institution (ZUS), and Central Statistical Office (GUS), and provides tax and accounting advisory services tailored to the client’s individual needs.
Ongoing Legal Support
The KRS Law Firm also offers full legal support for the company throughout its ongoing operations. As part of this service, the Firm assists in maintaining internal corporate records required by law, such as the share register and the register of shareholders’ resolutions.
The Firm also prepares the company’s annual activity report, as required by Polish law, and drafts the minutes of the shareholders’ meetings at which, among other matters, the financial statements are approved and discharge is granted to the management board members.
In addition, the Firm drafts all necessary corporate resolutions, for example, those concerning changes in the management board, increases in share capital, or amendments to the articles of association. The Firm also files the relevant updates to the National Court Register (KRS) on behalf of the company.
The KRS Law Firm provides comprehensive services both during the company formation stage—preparing all necessary documents and handling the registration process—and throughout the life of the company, offering full accounting services and ongoing legal support.
The Firm ensures that all formal obligations are fulfilled on time and in accordance with applicable regulations. Our goal is to provide clients with a sense of security and peace of mind, allowing them to focus entirely on running and growing their business while leaving legal and regulatory matters in the hands of experienced professionals.
Contact
We are here for you
KRS Kancelaria P. Kaźmierczak-Kapuścińska T. Wojdal
Spółka Komandytowo-Akcyjna
Targowa 35
90-043 Lodz
Poland
NIP: 7282822448
KRS: 0000958885
+48 42 207 66 66
+48 509 477 304
+48 504 713 145
kancelaria@krs-adwokaci.pl
Monday – Thursday: 9:00 AM – 6:30 PM
Friday: 9:00 AM – 5:00 PM
Saturday & Sunday: Closed